Effective Date: June 16, 2025

Business Name: Central Dallas Notary

Location: Dallas, Texas

Contact:[email protected] | 469-694-8485

Website: www.centraldallasnotary.com

Central Dallas Notary (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our notary services, website, or scheduling platforms.

1. Information We Collect

We may collect the following types of information:

A. Personal Identifying Information

Full name

Email address

Phone number

Physical address

Government-issued identification

B. Notarization-Specific Information

Type of document(s) notarized Signature(s), date(s), and session recordings (for RON sessions)IP address, location, and session logs (as required by Texas law)

C. Technical Information

Browser type and version

Device type

Interaction data from our website or scheduling platforms

2. How We Use Your Information

We use your information for the following purposes:

To perform notarization services (in-person, mobile, or RON).To verify identity and comply with Texas notary laws. To schedule, confirm, and follow up on appointments. To send service-related SMS and email notifications. To maintain required records for legal compliance. To improve our website and customer experience

3. Recording of Remote Online Notarizations

For Remote Online Notarization (RON), we are legally required to:

Verify your identity using credential analysis and knowledge-based authentication. Record the notarial session via secure video. Retain a copy of the notarized document and session log for at least five (5) years

These recordings are encrypted and securely stored on RON-compliant platforms.

4. Sharing of Information

We do not sell or share your personal information with third parties for marketing purposes. We only share information in the following circumstances: With third-party RON platform providers to conduct the notarization. As required by Texas law or court order. With law enforcement agencies, if legally compelled. With our professional advisors (e.g., legal, tax) under confidentiality agreements

5. Text and Email Communications

By providing your phone number and/or email address, you consent to receive appointment reminders, confirmations, instructions, and follow-up messages. You may opt out at any time by:

Replying STOP to text messages. Clicking unsubscribe in an email. Contacting us at [email protected]

Opting out may limit your ability to receive important service-related updates.

6. Data Security

We implement appropriate technical and organizational safeguards to protect your data, including:

Encrypted communication and storage. Limited access to sensitive files. Regular data backups. Compliance with Texas Secretary of State RON security requirements

However, no system can guarantee 100% security. You use our services at your own risk.

7. Data Retention

We retain personal and notarization records only as long as necessary to:

Comply with legal and regulatory requirements. Resolve disputes. Enforce our policies

RON session records are retained for a minimum of five (5) years, in accordance with Texas Government Code § 406.108.

8. Your Rights

You may request to:

Access or correct your personal information. Request deletion of records (when permissible under Texas law). Withdraw consent for communications

Please submit such requests to:

[email protected]

9. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Updates will be posted on our website with a revised effective date. Continued use of our services after updates constitutes acceptance.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

Central Dallas Notary

Email:

[email protected]

Phone: 469-694-8485

Location: Dallas, TX